House Style Sheet

To answer your writing and editing questions, consult these resources in this order:

This style sheet
Chicago Manual of Style, 17th ed. (Numbers in parentheses link to CMOS Online.)
Merriam-Webster Collegiate Dictionary, 11th ed. (herein M-W)
The Indigo Book, for legal citations

Spelling and Vocabulary
0–9, AB C DE FG H IJKL M NO P QR S TUV WXYZ

Abbreviations, Acronyms, Initialisms

If a term or an organization’s name will be used more than once, spell it out the first time, followed by its abbreviation in parentheses. Afterward, use the abbreviation (10.3, 10.24, 10.26) in text and heads.

I work at the California Health Care Foundation (CHCF). The headquarters of CHCF are in Oakland.

But treat an executive summary or a sidebar as an independent document for purposes of abbreviations.

Rewrite to avoid making an initialism possessive, but if a term is introduced in the plural, write its abbreviation in the plural too: Health Maintenance Organizations (HMOs).

See also Academic Degrees, Company Names, Names.

Academic Degrees

Omit internal punctuation (10.20) with academic degrees (MD, MS, PhD, RN) and generally do not use other credentials (CMT, FACP, etc.) unless important to topic of report.

Ages

Hyphenate an age as a noun or adjective (7.89, 5.250).

an eight-year-old boy
85-year-olds
6- to 12-year-old kids

But:

people age 65 (not aged)
65 or older
five years old
age 65+ or >65 (okay in graphics)

Almanacs

Abbreviations

Spell out terms in titles only if space allows. If an abbreviated term is used in the sidebar, define the term there. Even if a term is defined in the sidebar, if it’s abbreviated in the chart, also define it in the footnotes.

Data, Unadjusted

For data gathered through unadjusted sources, such as CHIS or CPS (but not CalSIM or enrollment data from administrative agencies such as DHCS), to each applicable chart page add this note:

The survey data used in this chart rely on self-reported insurance status. See the Methods / About the Data section elsewhere in this report for a full explanation of how this could impact findings.

Also, to the Methods / About the Data section add this note:

The survey data used in this publication rely on self-reported insurance status. When asked by survey researchers about health coverage, some undocumented immigrants who have restricted-scope Medi-Cal may respond that they have Medi-Cal coverage. Restricted-scope Medi-Cal, which covers only emergency and pregnancy-related services, is not comprehensive coverage. If these undocumented adults reporting Medi-Cal were instead considered uninsured, the number of Californians without insurance would be higher.

Authorship

On title page, list only names, degrees (Madelyn Walters, MS, MPH), and organization.

In the “About the Author” section, list names, appropriate degrees, title, and organization:

Al Malamute, PhD, MD, director of surgery, Stanford University Hospital

Any brief, factual description (up to 50 words) should not be promotional in tone.

Bias-Free and Person-First Language

To avoid gender bias, use these strategies (5.252):

If possible, rewrite to avoid him and her, or recast in the plural: a doctor must wash his hands often becomes doctors must wash their hands often.
Use nonsexist words instead of “man” words: people not mankind, chair not chairman.

Put the person first to avoid marginalizing and dehumanizing when writing about someone’s chronic illness, disability, economic circumstances, or other traits. Putting the person first prioritizes the person as a human being and does not define or categorize people by condition, circumstance, or trait.

For example, use:

People who are homeless or people experiencing homelessness, not the homeless or homeless people
Californians with low incomes, not low-income Californians

It is acceptable to precede a noun with “low-income” and the like writing about a region or population being defined by that characteristic, and when the phrase cannot be easily recast to put people first; for example:

The study found that people in low-income communities (defined as more than 50% of the population with incomes below 200% of the federal poverty level) experience higher rates of chronic illness than the general population.
Community health centers and independent physician practices that predominantly serve low-income communities are eligible to apply.

When referring to someone with a disease, emphasize the person, not the disease (5.260): a patient with diabetes (preferred) or a diabetic patient. Never employ as a noun: diabetics, schizophrenics, or the like.

Capitalization

Capitalize generic terms as part of proper names, but lowercase them in references (8.51, 8.66, 8.68): California Health Care Foundation, the foundation; the Department of Disease Eradication, the department; Stanford University, the university. But see Places.

Names of companies or brands that start with a lowercase letter followed by a capital (eConsult) don’t need to be capped when they start a sentence, although some editors may want to reword (8.154).

Lowercase the names of seasons in running text (8.88) but cap them in journal issue dates (see Citations and References).

Use these guidelines for headings and the titles of books, journals, articles, etc. (8.159).

Always capitalize the first and last words of a title and subtitle, and capitalize all other major words, including nouns, pronouns, verbs, adjectives, adverbs, and some conjunctions, except as noted below.
Lowercase articles: a, an, the.
Lowercase prepositions of four or fewer letters: for, in, of, on, with but Above, Between, Through, Within.
Lowercase the conjunctions and, but, for, nor, and or.
Lowercase to as a preposition and as an infinitive (to Examine); lowercase as.
For hyphenated words (8.161), capitalize both elements: Follow-Up Report.
Lowercase words in parentheses.

Citations and References

For citations, use endnotes, not footnotes (except in Almanacs and when necessary in sidebars). Use Microsoft Word’s Reference feature, which handles note numbering automatically.

All endnote numbers in the text should be superscripted (14.24) and usually follow the sentence’s final punctuation (14.26).

General Format

Use this general format for endnotes (see below for details and examples):

[author(s)], [title], [publisher], [date].

Authors

For up to three authors, list each, first names first, in the order they are found at the source: Luci Garcia, Karly Menheim, and Abigail Lu.

For four or more, list the first author and add “et al.” (note that only al. takes a period and there’s no intervening comma): Peri Alahar et al.

If no authors are specified, begin the endnote with the title (14.79).

Titles

For titles, use italics for reports and any landing pages; use roman type and quotation marks for journal and newspaper articles, blog posts, and other kinds of web pages (14.86).

When citing a illustration or table within a document, specify it at the end (14.158): Medi-Cal Enrollment by State, DHCS, September 2018, 163, table 34B.

Links

Use Digital Object Identifiers (DOIs) whenever available (14.8), mostly for some journal articles. Use them both in External Links and in reports. In notes, append “doi” with a colon and the DOI, with no intervening space: doi:10.1109/5.771073. For links, use this format: https://doi.org/[DOI] (https://doi.org/10.1109/5.771073).

If a DOI isn’t available, link the title part of the source.

For help with legal citations, consult The Indigo Book.

Publishers

Generally, specify the organization that hosts the link as the publisher.

Dates

In decreasing order of preference, specify one of these dates:

Date of publication
Date the pub or web page was last updated, modified, etc.
Date the web page was accessed by the author

Subsequent Citations

Subsequent citations to sources already cited use a shortened form (14.29). Avoid ibid and use the shortened form instead (14.34).

The numbered endnote examples below are primary and subsequent citations of the same source. Consult Chapter 14 of CMOS for detailed coverage and extensive examples, and the Chicago-Style Citation Quick Guide and 14.23 for brief examples.

Blog entry (14.205–8)

Robert Poser, “Doctors Find New Treatment for Cataracts,” Huffington Post, September 10, 2011.
Poser, “Doctors Find New Treatment.”

Book (14.100–163)

One, two, or three authors

Dan Forth, How Doctors Treat: A Survey (New York: Knopf, 1967), 48–52.
Forth, How Doctors Treat, 87.
Ann Garth, Lee Woods, and Fred Smith, Nurse Reference, 2nd ed. (Stamford, CT: NPC, 2009), 241–302.
Garth, Woods, and Smith, Nurse Reference, 122.

Four or more authors

Faye Dunn et al., Therapist Field Guide (Waco, TX: Freud & Sons, 2000), 64–68.
Dunn et al., Therapist Field Guide, 65.

Cochrane database article

Nicholas Henschke et al., “Behavioral Treatment for Chronic Low-Back Pain,” Cochrane Database of Systematic Reviews 7 (2005): CD002014, doi:10.1002/14651858.CD002014.pub3.

Data Request

For special data requests by the author.

Custom data request, Dept. of Health Care Services, received August 16, 2017.

Journal article (14.164–187)

Capitalize seasons that identify journal issues (14.171): Health Journal 14, no. 2 (Autumn 2017): 45–49.

Printed

Jordan Futon, “Health Care in Rural Japan,” Asian Health 24, no. 3 (Spring 2011): 324.
Futon, “Health Care,” 325–27.

Online

Glinda Lee and Dorothy Gale, “Health Care Costs Plummet in Oz,” Journal of Health Finances 15, no. 42 (2004): 54, accessed March 3, 2009, doi:10.5438/8795426.
Lee and Gale, “Health Care Costs,” 56.

Lecture or paper presented at a conference (14.217)

Rachel Adams, “The Ideal Aspirin Dosage for Blood Thinning” (paper presented at the annual meeting for the Society of Pharmacists, Fayetteville, Louisiana, April 21–24, 2001).
Adams, “Ideal Aspirin Dosage.”

Letter

Sarah Brooks (chief, Managed Care Quality and Monitoring Div., DHCS) to all Medi-Cal managed care plans, all-plan letter 15-008 (PDF), April 16, 2015.

Press release

Centers for Medicare & Medicaid Services (CMS), “Medicare Part D Overutilization Monitoring System (OMS) Summary,” press release, November 3, 2015.
CMS, “Medicare Part D.”

Report, brochure, pamphlet (14.220)

When a report is based on annual data (e.g., from government agencies), add the year(s) that the data are from in parentheses, in roman text, after the report title: (2017), (2013 and 2017), (2013–18). Add the publication date, if available, in the usual place, after the publisher (see the first two examples under Online below). If multiple data years are specified, then for compactness, omit publication years.

Printed

Weight Loss: Should I Have Laparoscopic Surgery? (Boston: Health Dialog, 2009).
Weight Loss, Health Dialog.
Chuck Babbage, Electronic Health Records (London: Analytical Press, 2000).
Babbage, Electronic Health Records.

Online

Primary Care Clinic Utilization Data (2017), Office of Statewide Health Planning and Development, November 5, 2018, oshpd.ca.gov.
Specialty Care Clinics Complete Data (2013–17), Office of Statewide Health Planning and Development, oshpd.ca.gov.
All About Knee Replacement Surgery, University of Pittsburgh Hospitals, accessed March 18, 2011, www.uph.org/knee-replacement-surgery.html.
Knee Replacement Surgery, Univ. of Pittsburgh Hospitals.

Multiple sources

Avoid using multiple endnote numbers.^1,2 Instead, use one endnote number, separate multiple sources with semicolons, and include and before the final source:¹

Dan Forth, How Doctors Treat: A Survey (New York: Knopf, 1967), 48–52; and Jordan Futon, “Health Care in Rural Japan,” Asian Health 24, no. 3 (March 2011): 324.

Company Names

Use the full name, including ampersands and abbreviations, but you usually may omit Inc., & Co., LLC, and the like (10.23): Merck not Merck & Co. Inc. If the context requires such specificity, omit any preceding comma (6.44): WeCare Health Plan Inc.

Composition Titles

Use these guidelines for the titles of books, articles, websites, etc.

Initial the: An initial the in the title of a newspaper or periodical is lowercased (unless it begins a sentence) and not italicized (8.170): the New York Times.

Subtitles: Use a colon to separate a subtitle from a title (8.164): The Avocado Diet: Lose Weight and Help California’s Economy.

Large works

Italicize the names of books, journals, magazines, newsletters, newspapers, movies, TV shows, and blogs (8.163, 8.192): San Francisco Chronicle, Journal of Oncology.

Smaller works

Use quotation marks for articles, speeches, blog posts, webinars, and the like (8.163, 8.177, 8.192): “Medi-Cal Funding Increased.”

Websites, surveys, webinar series, and databases

Capitalize, but do not italicize or surround with quotation marks (8.191):

This year, Google is expected to serve up a bazillion page views.

Exception: If the website is primarily a news site or blog, italicize the name (8.192): the Atlantic, Buzzfeed, California Healthline, California Health Report, CalMatters, Healthcare Dive, the Huffington Post, Modern Healthcare, Politico, Slate, Stat, Vox. But news services and call letters are not italicized: Associated Press, Kaiser Health News, Reuters, KQED.

Web pages

Surround the title of a web page with quotation marks (8.191):

Visit “2014 Postpartum Depression Survey Data” for more details.

See also Capitalization.

Dates

Capitalize and spell out months in running text. In tables, notes, and the like, use three-letter abbreviations with periods (10.39): (November, Nov.).
If no date is specified, do not use a comma after the month (6.38): March 2001.
If a date is specified, use commas after both the date and the year (6.38): On April 2, 2001, the nurses met.
Use ordinal numerals (9.31): June 30 not June 30th.
Centuries: Spell out and hyphenate (9.32): the twenty-first century.
Use apostrophes only to indicate missing numbers (9.33): the 1800s, the ’70s, the 1970s not the 70’s and not the 1970’s.
For fiscal years, use FY and a space (nonbreaking, if possible) and an en dash for a range (9.64): FY 2016, FY 2020–21.

Footnotes

When explanatory footnotes are required, use these symbols, superscripted, in this order (14.49) (tip: copy and paste these characters from here): * (asterisk), † (dagger), ‡ (double dagger). If more footnotes are needed, double the symbols: **, ††, ‡‡.

Fractions

Spell out and hyphenate simple fractions as nouns, adjectives, and adverbs (9.14).

four-fifths of the doctors
one-half complete
a two-thirds majority
one and three-quarters

Singular subjects take singular verbs (one in four counties is rural; more than one in five participants is unmarried; two-thirds of the public says so); plural subjects take plural verbs (one-fourth of respondents say yes). With that or who, use a plural verb: California is one of five states that do fund GME programs.

Government

Capitalize the full names of legislative and administrative bodies, bureaus, centers, departments, and offices (8.62), including US or California, where appropriate.

US Census Bureau
US Congress
US Department of Health and Human Services
Departments of Defense and Veterans Affairs
Centers for Disease Control and Prevention
Centers for Medicare & Medicaid Services
the House, the Senate

California Department of Finance (DOF)
California Department of Health Care Services (DHCS, poss.: DHCS’s)
California Department of Managed Health Care (DMHC)
California Health and Human Services Agency (CHHS)
Office of Statewide Health Planning and Development (OSHPD)
California State Assembly

San Francisco Board of Supervisors

Adjectives derived from them and paraphrased references to them are usually not (8.62).

Roosevelt administration
congressional but Congress
assembly meeting
state senate
legislature agenda
California legislature
city council member

Lowercase certain generic governmental terms (8.65): administration, city hall, federal.

Lowercase state when used generically: the state of California but Washington State.

Hyphenation

Consult the spelling list herein, then CMOS 7.81–7.89, and then M-W.

Illustrations (charts, figures, and tables)

All illustrations require a title above and a source notation below that includes the year. For flexibility, titles and sources are embedded into the HTML of the page and not embedded into the graphic itself.

In tables, use these conventions:

Not applicable (measure doesn’t apply): leave blank
No data (measure applies but data unavailable): — (em dash) (Tip: copy and paste the dash from here.)
Zero: 0

If a dash is used, add this note: Where a dash appears, no data were available.

Illustrations should be numbered continuously. Tables are numbered separately from other figures such as graphs and illustrations. Appendices are lettered. (Table 1, Table 2, Figure 1, Table 3, Figure 2. Appendices A, B, C.) A table or figure within an appendix includes the appendix’s letter (Table A1, Figure B1).

Notes for illustrations belong below the illustration and not in the endnotes. Illustration notes use these symbols in this order (3.79) (tip: copy and paste these characters from here): * (asterisk), † (dagger), ‡ (double dagger), § (section symbol), ∥ (parallels), # (number sign). If more are needed, use double marks in the same order: **, ††, ‡‡, §§, ∥∥, ##.

Figure and table numbers are separated from captions by periods, appendices by colons. Use title case for captions. Use terminal punctuation if at least most captions in a document are full sentences.

Figure 1. Care Connection Team
Table 2. Current Rural Palliative Care Pilots in California
Appendix B: Emerging Community-Based Palliative Care Models in Rural California

Internet, Web

Leave URLs intact. In production, they may be condensed.

Proper nouns spelled with an initial lowercase letter followed by a capital needn’t be capitalized at the beginning of a sentence or a heading (8.154).

iPads are growing more popular in hospitals.
eHealth sells thousands of items.

Job Titles

Capitalize a job title when it precedes a name: Vice President Barnes, Professor Gomez.

Lowercase a job title after a name or when used alone (8.19, 8.22, 8.27).

Jed Beam, president; the president
Jesus Gomez, dean of students; the dean
Governor Newsom; California governor Newsom; the governor
Assemblymember Julio Jimenez; the assemblymember
Kim Chou, director of funding; the director

Lists

Use parallel construction for list items, whether in running text or as bulleted or vertical lists — all nouns or all verbs (6.127).

internists, general practitioners, and physician assistants
greet the patient, consult the chart, wash your hands, and examine the patient

Use the serial comma before the conjunction in a list of three or more items (6.19). If any item has internal punctuation, separate the items with semicolons (6.60).

The administrator ordered cotton balls, gloves, and x-ray film.
The administrator ordered cotton balls; small, medium, and large gloves; and x-ray film.

A list is best introduced by a complete grammatical sentence, followed by a colon (6.130).

Use closing punctuation only if the items are complete sentences (6.130).

In a numbered list, follow each numeral with a period and a capital letter (6.130).

Order these supplies weekly:
Nitrile gloves
Tongue depressors
Rubbing alcohol

Every morning, perform these steps:
1. Boot your computer.
2. Log in.
3. Check your email.

Money

Use the currency symbol and numerals (9.24): $21.09, $3 million.

Names

Use periods and a space between initials (A. B. Cooper) but omit periods and spaces in names replaced by initials (10.12): JFK.

On first reference, use the person’s first and last names. In subsequent references, use only the last name: Jan Jackson then Jackson; Mortimer Brown, MD, then Brown [not Dr. Brown].

See also Company Names.

Numbers

Spelling out versus using numerals:

For all numbers with decimals, use numerals (2.5, 4.1 million).
For whole numbers:
- Spell out one through nine.
- Use numerals for 10 through 999,999 (e.g., 200,000).
- Spell out one through nine used with million, billion, etc. (e.g., three million).
- Use numerals for 10 and up used with million, billion, etc. (e.g., 11 million).

Exceptions to the general rule:

At the beginning of a sentence — unless it’s bulleted — either spell out a number or reword the sentence (9.5):
Eighty-six respondents answered every question.
Every question was answered by 86 respondents.
- 86 respondents answered every question.
In describing dosing, use numerals and spell out to: Take 1 pill every 3 to 4 hours.

Use commas for numbers of four digits or more except page numbers, addresses, and years (9.54): 1,541 therapists agree but 23502 Cleaver Avenue.

Use spaces around equal signs, arithmetic operators, and the like (12.16): Adjusted patient days = total gross patient revenue / gross inpatient revenue x number of patient days.

In graphs and charts, use symbols to denote “less than,” “through,” “and above,” and the like: <18, 18–25, 26+.

Use an italicized capital N to represent population size, an italicized lowercase n to represent subpopulation size (3.85).

Californians with cancer (N = 15,578)
Lung cancer diagnoses (n = 4,137)
Central Coast (n = 338)

To represent significance level, use an italicized p and no leading zero (3.78): (p <= .05).

The one in construction takes a singular verb because one is the subject (one in four counties is rural; more than one in five participants is unmarried).

The one of construction takes a plural verb because that or which is the subject (one of eight states that don’t dedicate funding).

See also Ages, Dates, Fractions, Money, Percentages, Rankings, Time.

Page Numbers, Chapters, and the Like

Spell out and uppercase references to parts of a document, tables, figures, charts, appendices, and the like: Chapter 9, Section 2.38, Table 2, Figure 4, Appendix B. But lowercase references to pages: page 26.

Percentages

Use numerals, except at the beginning of a sentence (unless it’s bulleted), and don’t hyphenate even in adjectival form. Use the percent symbol (%) throughout except at the beginning of a sentence (9.18); use less and more as modifiers.

3% chance
Less than 35.6% responded.
Twenty-six percent of patients agreed.
The proportion of patients agreeing was 26%.

26% of patients agreed.

Use a singular verb if the noun is collective (40% of the electorate is Latino); use a plural verb if the noun is an ordinary plural (15% of participants are women).

Places

In running text, spell out the names of states and of the country (10.27): California, United States (or US). In bibliographies, addresses, tables, etc., use two-letter postal abbreviations (10.27): CA, DC, and the US.

Words such as state, county, city, and so forth are capitalized when they are used as an accepted part of a proper name, even when pluralized (8.51, 8.53): Alameda County, Marin and Napa Counties, Washington State, Southern California but southern Idaho.

Punctuation and Spacing

Colons

Capitalize a word that follows a colon only if it starts a complete thought (6.63).

Include these items: aspirin, gauze, and tape.
Here’s the reason: Many nurses wear soft-soled shoes.

Dashes

For number ranges, use an en dash: 2004–2007, pp. 4–9.

Form an en dash in Word with Ctrl+Numpad minus.

Form an em dash with Ctrl+Alt+Numpad minus, and add a space before and after: Several sources — Health Affairs, TIME, and Newsweek.

Ellipsis points

Ellipsis points represent text omitted from a quoted passage. Use three spaced periods within sentences (13.50) and four spaced periods between sentences (13.53).

I will apply . . . all measures that are required. . . . I will remember that there is art to medicine as well as science.

Parentheses and brackets

Always use in pairs, even in run-in lists (6.129): (1) California, (2) New York.

When making a parenthetical statement within another one, use brackets for the innermost set (6.99).

(For details, see Tyson [2003] and Anderson [2005].)

Periods

Use i.e. and e.g. only in parentheses, add periods, and follow with a comma (10.42): (i.e., this way).

Quotation marks

Place commas and periods inside quotation marks (6.9), colons and semicolons outside (6.10).

Place question marks and exclamation marks inside only if they are part of the quotation (6.10).

“That’s what I thought,” she said.
“Respect”: my all-time favorite song.
“What did the doctor say?” he asked.
Did he say, “The doctor went home”?

Spacing

Use one space between sentences and after colons (2.9). Avoid using more than one space in a row. Use tabs to align columns (2.11).

Race/Ethnicity

Use the terms below unless dictated otherwise by the source material (8.38). Use the below terms, and where a source’s terms differ either add a note (e.g., “Data source uses African American, Latino, and American Indian.”) or paraphrase results (e.g., “The results indicate that Latinx were 12% less likely to have insurance.”).

Black (adj.)
Black people (not Blacks)
Latinx (sing. and pl.) (people of Latin American ancestry)
Native American
White (adj.)
White people (not Whites)

Not all Black people (e.g. Caribbean Americans and those born outside the US) are African Americans. Let a subject’s preference or the source material determine which term is to be used. In a publication in which race is relevant and there is no stated preference, use Black.

If African American is used by the source material or preferred by the subject, it should not be hyphenated even as an adjective.

Avoid using brown as a race category except in a direct quote.

Rankings

Use cardinal numbers (9.6): they came in 57th in the state.

Time

Use AM or PM with a leading space (10.41) and time zone (but without Daylight/Standard designation): 8:00 AM (PT), 2:30 PM (PT). Use Noon where appropriate.

For ranges, separate the times with an en dash but no surrounding spaces: Noon–1:30 PM (PT), 10:30 AM–1:00 PM (PT).

Voice

Except in articles and blog posts, use the third person, avoiding I, we, and us: the institute found not we found.

Spelling and Vocabulary

If a term is not in this list, consult M-W. If an entry has more than one spelling, use the first one.

0–9, AB

501(c)(3)
911 (phone number)
AB nnnn or SB nnnn (use a nonbreaking space, e.g., AB 5410)
acknowledgments
accountable care organization
acute care (n. and adj.)
adult residential facilities
advance care planning
advance health care directive
adviser (not advisor)
African American (n. and adj.)
all-payer claims database (APCD)
All Plan Letter
Alternative Benefit Plan
ambulatory care–sensitive conditions (note en dash)
antiracist
appendices (not appendixes)
application (or app)
ASAM criteria
back office (n.), back-office (adj.)
behavioral health (incl. mental health & addiction)
bio-sketch
birthing people (add this note: We use “birthing people” to recognize that not all people who become pregnant and give birth identify as women or mothers)
board certified (n.), board-certified (adj.)
brand name (n.), brand-name (adj.)
bronze (ACA plan level)
buy-in

C

California Exchange
California Health Benefit Exchange
California Health Care Foundation (CHCF, the foundation)
California Public Employees’ Retirement System (CalPERS)
California-wide
Cal MediConnect Program
carve-out (n. and adj.), carve out (v.)
Centers for Medicare & Medicaid Services (note plurals and ampersand)
certified nurse-midwife
cesarean section
changemaker
checkup (n.), check up (v.)
Children’s Health Initiative
chronic care (n. and adj.; in general, do not hyphenate modifiers of “care”)
co-adviser
coauthor
co-brand
co-create
cochair
codirect, codirector
cohost
co-insurance
colead
coleader
colocate, colocation
comanage
community clinic and health center (CCHC) (includes community clinics, which are not FQHCs; see also site)
community health center (CHC) (on first use, include this footnote: CHCs include FQHCs, FQHC Look-Alikes, and other health center program grantees.)
community health worker/promotor (sing.), community health workers/promotores (pl.)
comorbidity
Consumer Assessment of Healthcare Providers and Systems (CAHPS)
copay
copayment
co-prescribe
cost containment (n.), cost-containment (adj.)
cost sharing (n.), cost-sharing (adj.)
County Organized Health System (COHS)
countywide
COVID-19 (disease caused by SARS-CoV-2 coronavirus)
critical access hospital
c-section
cutoff (n. and adj.), cut off (v.)

DE

data (plural: data are) (5.250)
data set
decisionmaker
decisionmaking
Delivery System Reform Incentive Payments (DSRIP)
designated public hospital
Direct secure messaging (Direct is a brand name)
disproportionate share hospital
District of Columbia (spelled out in list of states)
district/municipal hospital
doctor of osteopathic medicine (not doctor of osteopathy)
Drug Medi-Cal Organized Delivery System (DMC-ODS)
DSM-IV, DSM-IV-TR, DSM-5
dual-eligible enrollees (not duals or dual eligibles) (define term first — e.g., . . . people eligible for and enrolled in both Medicaid and Medicare, or dual-eligible enrollees.)
Early and Periodic Screening, Diagnostic, and Treatment (EPSDT)
electronic consultation (eConsult)
e-prescribing
email (7.89)
essential health benefits (EHBs)
exchange (when referring to CA’s exchange)

FG

fact sheet
fall (season)
federal
Federal Employees Health Benefits Program (FEHBP)
Federal Medical Assistance Percentage (FMAP)
federal poverty guidelines
federal poverty level (FPL)
Federally Qualified Health Center (FQHC) (specifically, FQHC program 330 grantees; if including Look-Alikes, use FQHCs and FQHC Look-Alikes)
Federally Qualified Health Center Look-Alike
fee-for-service (n. and adj.)
first-line (adj.)
fiscal year
follow-up (n. and adj.), follow up (v.)
for-profit
front line (n.), frontline (adj.)
front office (n.), front-office (adj.)
Full Service Partnership
full time (n.), full-time (adj. and adv.)
full-time equivalent
general fund
Geographic Managed Care Model or GMC Model
gold (ACA plan level)
graduate medical education
grantmaker
grantseeker

H

handoff (n.), hand off (v.)
hardwired
HbA1c
Healthcare Effectiveness Data and Information Set (HEDIS)
health care, health care plan (n. and adj.)
Health Homes Program (HPP)
Health Information Technology for Economic and Clinical
Health Insurance Portability and Accountability Act (HIPAA)
Health Information Technology for Economic and Clinical Health (HITECH) Act
health information exchange (an HIE)
health information organization (an HIO)
health plan
Health Professional Shortage Area
health savings account
heat map
hepatitis C
home and community-based services (HCBS)
hospital-acquired infection
hospital fee program
hot spot
hub and spoke program (or system)

IJKL

independent medical review
independent practice association
individual — avoid except when comparing to families or groups; use person, people, or patients
in-home (adj.)
In-Home Supportive Services (IHSS)
in-person (adj.), in person (adv.)
inpatient
internet (7.80)
intranet
iPhone
KFF (Kaiser Family Foundation) not Kaiser Family Foundation (KFF)
kickoff (n.), kick off (v.)
knowledge base
Knox-Keene (formally Knox-Keene Health Care Service Plan Act of 1975)
La Clínica de la Raza (note accented i)
large-employer (adj.)
Latino (not Hispanic)
learnings (avoid — use lessons, discoveries, findings, insights, takeaways)
Level I, Level II trauma center
LGBTQ (not LGBT)
LifeLong Medical Care
local initiative
long-standing
long-term care (n. and adj.)
long-term services and supports (LTSS)
Low Income Health Program

M

managed care plan (not managed care organization)
marketplace
market-wide
“meaningful use” (use quotations marks for first instance)
Medicaid
Medicaid and CHIP Payment and Access Commission (MACPAC)
Medicaid Home and Community-Based Services
Medi-Cal (always refer to Medicaid in California as Medi-Cal)
Medi-Cal 2020 waiver
Medi-Cal Access Program (MCAP)
Medi-Cal enrollee (not beneficiary)
Medi-Cal managed care
Medi-Cal managed care program
medical doctor (avoid — use doctor of medicine)
medical loss ratio
Medicare Part D
medication-assisted treatment
memorandums of understanding
mHealth (mobile health)
mindfulness-based stress reduction
morphine equivalent dose (avoid — use MME)
morphine milligram equivalents (MME)
multicultural
multidisciplinary
multihospital
multiracial
multispecialty
multistakeholder
multistate

NO

National Committee for Quality Assurance (NCQA)
nationwide
non-dual eligible
nongroup
nonpartisan
nonphysician
nonpreferred
non-primary
nonprofit (not not-for-profit)
number one, number one–rated (use en dash)
ob/gyn (not OB/gyn or OB/GYN)
online
on-site (adj. and adv.)
opioid-dependent, frequent [ED or services] user (not frequent user or high utilizer/user)
opioid treatment program
opioid use disorder
osteopathic medicine (not osteopathy)
osteopathic physician (not osteopath or osteopathic doctor)
out of pocket (adv.), out-of-pocket (adj.)

P

Partnership HealthPlan of California (no space in HealthPlan)
part time (n.), part-time (adj. and adv.)
patient-centered medical home
payer (not payor)
pay for performance (n.), pay-for-performance (adj.) or P4P
paywall
per-member per-month or per-person per-month (adj.)
per member per month or per person per month (adv.)
persons — avoid except in SPDs. Use people or populations.
pharmacological (not pharmacologic)
physician assistant
Physician Orders for Life-Sustaining Treatment (POLST)
platinum (ACA plan level)
policyholder
policymaker
policymaking
posthospital
preadmission
preexisting
pre-hospital
preventive (not preventative)
primary care, primary care physician (no hyphen even as adj.)
program (not program area)
program-related (adj.)
promotor (sing.), promotores (pl.)
psychiatric/mental health nurse practitioners

QR

qualified health plan
Quality Improvement Organization
quick reference guide
RAND Corporation
readmission
real time (n.), real-time (adj.)
reengineer
regional center
Regional Model (Medi-Cal managed care)
rehospitalize
residential care facilities for the elderly
road map
rollout (n.), roll out (v.)
rulemaking
Rural Health Clinic

S

safety net (n.), safety-net patient (adj.)
Schedule I, Schedule II (drug)
scope of practice (n. and adj.)
Screening, Brief Intervention, and Referral to Treatment (SBIRT) services
Section 1115 waiver
seniors and persons with disabilities (not people)
shared savings (n. and adj.)
shelter in place (v.), shelter-in-place (n. and adj.)
silver (ACA plan level)
site (a site associated with a CCHC corporation)
skilled nursing facility
small-employer (adj.)
smartphone
SNF (skilled-nursing facility, pronounced “sniff” so a SNF)
specialty mental health services
spring (season)
stage I, stage II (cancer)
stakeholder
start-up (n. and adj.)
state exchanges, exchanges in general
State Plan (Medicaid)
statewide
Substance Abuse and Mental Health Services Administration (SAMHSA)
substance use disorder (an SUD)
summer
systemwide

TUV

Targeted Case Management
task force
Teaching Health Center
telehealth
time frame
toolkit
topline (n.), top-line (adj.)
trade-off (n.), trade off (v.)
transgender on first use; transgender or trans thereafter
treatment authorization request
triple aim
Two-Plan Model (Medi-Cal managed care)
type 1, type 2 diabetes (7.89)
UC campuses: UCLA, UCSF, UC Berkeley (other campuses spelled out on first mention, with commas before and after city: The University of California, San Diego, has a nice campus; in lists, use consistent format for all.)
underserved
up-front (adj.), up front (adv.)
up-to-date
the Urban Institute
US
versus (spell out in running text, vs. can be used in tables, heads, etc., v. for legal cases)
voicemail

WXYZ

web, the (7.80)
web page (7.80)
webinar
website (7.80)
well-being
winter
Whole Person Care Pilot program, WPC pilots (DHCP program)
whole-person care (health care concept)
workers’ compensation insurance
workflow
workgroup
workplace (n. and adj.)
workspace
x-ray (n. and adj.)
X-waiver (DEA license)
yearlong
zip code
zip file

Table of Contents

Abbreviations, Acronyms, Initialisms

Academic Degrees

Ages

Almanacs

Abbreviations

Data, Unadjusted

Authorship

Bias-Free and Person-First Language

Capitalization

Citations and References

General Format

Authors

Titles

Links

Publishers

Dates

Subsequent Citations

Blog entry (14.205–8)

Book (14.100–163)

One, two, or three authors

Four or more authors

Cochrane database article

Data Request

Journal article (14.164–187)

Printed

Online

Lecture or paper presented at a conference (14.217)

Letter

Press release

Report, brochure, pamphlet (14.220)

Printed

Online

Multiple sources

Company Names

Composition Titles

Large works

Smaller works

Websites, surveys, webinar series, and databases

Web pages

Dates

Footnotes

Fractions

Government

Hyphenation

Illustrations (charts, figures, and tables)

Internet, Web

Job Titles

Lists

Money

Names

Numbers

Page Numbers, Chapters, and the Like

Percentages

Places

Punctuation and Spacing

Colons

Dashes

Ellipsis points

Parentheses and brackets

Periods

Quotation marks

Spacing

Race/Ethnicity

Rankings

Time

Voice

Spelling and Vocabulary

0–9, AB

C

DE

FG

H

IJKL

M

NO

P

QR

S