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Frequently Asked Questions

This page provides answers to frequently asked questions about the application process or about reporting on current grants.

Thank you for your interest in the grantmaking process at the California Health Care Foundation (CHCF). Below is additional information on our grants policies and procedures.

General
Application Process
Budget
Current Grantees

General

Q. What types of projects does CHCF fund?
A.
CHCF supports projects that are aligned with its strategic goals. Applicants are encouraged to review the goals, as well as the foundation's previously awarded grants, before submitting an application for funding. Most of CHCF's grants are made through a competitive RFP process or to pre-identified organizations and individuals.

Q. Does CHCF fund organizations outside California?
A.
Grants awarded by CHCF are not limited to California entities or to individuals residing in California.

Q. Does CHCF make grants for projects outside of California?
A.
Yes, however projects must have relevance to California health care delivery issues. Examples include national projects that have California-specific components or projects that might result in lessons learned that would inform California initiatives.

Q. Does CHCF provide grants to individuals?
A.
CHCF does not provide scholarship or fellowship support for individuals, nor does it make grants that benefit any one individual. 

Q. How much can be requested from CHCF?
A.
Grant amounts are evaluated based on the proposal's fit with CHCF programs and objectives and in context of the project scope. An "up to" amount might be defined in a Request for Proposal (RFP) for any CHCF-initiated project. 

Application Process

Q. Is there a standard format for submitting Letters of Inquiry (LOI)?
A.
Please follow the instructions under Letters of Inquiry page.

Q. Can I submit a full proposal instead of a Letter of Inquiry (LOI)?
A.
The foundation prefers to review an LOI prior to reviewing a full proposal.

Q. How long will it take for a letter of inquiry to be reviewed?
A.
CHCF generally responds to LOIs within six to eight weeks of receipt. At that time you will be advised if either: (1) additional information (or a full proposal) is needed for further consideration, or (2) the project is declined.

Q. Are there deadlines for submitting a request for funding?
A.
No. Funding requests are accepted and reviewed on a rolling basis, unless an RFP instructs otherwise. Applicants should note, however, that requests over $250,000 typically require at least two to three months for proposal development and board approval.

Q. Are there guidelines for developing a proposal?
A.
Yes. Proposal guidelines can be downloaded from the Submitting a Proposal page. Full proposals should be submitted as instructed in an RFP or, at the request of program staff, should be addressed to the CHCF staff who requested the proposal.

Budget

Q. Does the foundation have a budget template to use to develop a grant budget?
A.
Yes. Budget templates can be downloaded from the Submitting a Proposal page.

Q. Are there guidelines for developing a budget?
A.
Yes. Budget guidelines can be downloaded from the Submitting a Proposal page. Detailed budgets are not required for Letters of Inquiry.

Q. How does CHCF define indirect costs and what is CHCF's indirect cost rate?
A.
The foundation defines "indirect costs" as general and administrative costs of an organization that are not specifically identifiable or directly attributable to the work conducted under a funded project.

CHCF allows up to 15% of direct costs (excluding subcontracts) to be charged to a project as an indirect cost. Example: A project budget includes $10,000 for personnel and benefits, $8,000 for meeting costs, $2,000 for travel, and $5,000 for a subcontract. Indirect costs would be calculated as 15% of $20,000 (all costs except the $5,000 subcontract), which is $3,000.

CHCF's indirect costs rate does not apply to Time and Materials budgets as it is assumed that benefits and indirect costs are included in the loaded hourly rates.

Q. How does the foundation define direct costs?
A.
CHCF defines "direct costs" as costs that are specifically identifiable and directly attributable to work conducted under a project. 

Q. How does the foundation define subcontract?
A.
CHCF defines "subcontract" as a contract issued by the grantee to perform work that is a definite and identifiable segment of the scope of work of a project.

Q. How does the foundation define consultant?
A.
CHCF defines "consultant" as an individual or an established consulting firm that is hired to provide professional or technical guidance or advice for a project.

Q. Do I need to show other project support? What about in-kind support?
A.
If the foundation is asked to support only a portion of the funding for the project, the budget should have separate columns for the total budget and for CHCF's portion. In-kind support may also be reflected in a separate column. An RFP might instruct applicants to do otherwise.

Current Grantees

Q. How do I submit a deliverable?
A.
Deliverables should be submitted online through CHCF's EasyGrants system (http://grants.chcf.org).

Q. How do I login to CHCF's EasyGrants system?
A.
Your login ID is the email address that you provided CHCF. If you have forgotten your password, use the "Forgot your password?" link.

Q. Can we reallocate funds after a budget is approved?
A.
Budget changes that exceed $1,000 or 10% of the approved line item must be requested in writing and approved by CHCF before such changes are implemented.

Q. Where can I find reporting guidelines?
A.
Reporting guidelines and templates can be found on the Grantee Resources page.

Q. What if a project is running behind the approved timeframe set out in the grant contract?
A.
If you require additional time to complete a funded project, please request a "no-cost extension" in writing from the CHCF program staff responsible for the grant. Please provide a revised time table for any outstanding deliverables.

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